Vendors

2021 Vendors

We’re currently full and waitlisting future vendor applications. We do have limited placement for a few food truck spaces left, and room for those who wish to provide demonstrations near the Museum Showcase Garden.

Note: A City of Palmer Business License and State of Alaska Business License are both required for this event.

Booth Reservations: Booths are 12’x12’. Break down is no earlier than 6pm. Vendors commit to staying open for the entirety of Faire operating hours, or will be subject to rejection of future applications.

Booth Pricing: Paid by March 15 = $85. Paid by May 17 = $115. Paid by June 21 = $145

Vendor Rules & Regulations

1. About the Event:

Palmer Midsummer Garden & Art Faire [PMGAF] is organized by GPCC, the Greater Palmer Chamber of Commerce. Event coordinators, under the direction of the Palmer Midsummer Garden & Art Faire Committee, have complete and final authority over the event. PMGAF reserves the right to immediately remove or reject any Vendor who stands in violation of any stated rules. An approved application is required to participate, and no refunds will be made for Vendor-initiated cancellation.

2. Event Time and Location:

• Date: Saturday, July 10th, 2021. This event will take place rain or shine.
• Location: Downtown Palmer – Village Green Area between Palmer Public Library and Mat-Su Borough Building, and also at the Palmer Museum & Visitor Center.
• Time: 10:00am – 6:00pm [final music performance ends at 8:00pm]

3. Setup, Check In, Breakdown, and Cleanup:

Setup and Check In: 8:00am – 9:30am on Saturday, July 11th.

Vendors may check in at the GPCC booth to receive their assigned space[s]. This year, your space will be indicated with paint on corners, and a labelled garden stake in the front left corner. Spaces not claimed by 9:30am on Saturday will be forfeited without refund. Setup must be completed by 9:45am on Saturday, and all vehicles must be relocated to designated parking areas. All vendor spaces must be clean of debris by 8:00pm.

Refuse and recycling bins will be provided. Vendors are responsible for cleaning up their space during the committed time frame, including: removal of all furniture, equipment, trash and plant debris, and other property. Food booths are required to provide one lined garbage can for each rented area. All cans and debris are to be removed by the vendor.
Vendor trash may not be placed in event receptacles.

4. Products & Evaluation:

All vendor products must be related to gardening, agriculture, or
the arts. Vendors may not sell food or drink items without express permission from the Event Coordinators. This does not include jams, jellies, or other prepackaged items that aren’t intended for on-site consumption.

5. Food Vendors:

PMGAF will approve all food and drink vendors, who shall provide
additional certifications as required by law. Limited food vendor spaces are available, and will be selected at the discretion of the GPCC. Generators will not be provided.

6. Required Documentation:

• City of Palmer Business License
• State of Alaska Business License
• Proof of 501[c]3 status [if applying as a Non-Profit]

7. Vendor Applications:

All vendors must provide a completed application. Once the
application is approved, GPCC staff will confirm your application and provide an invoice for payment. Applications may be submitted by post, in person, or email. Contact info for application submission is as follows:

Palmer Midsummer Garden & Art Faire
Vendor Rules & Regulations
Greater Palmer Chamber of Commerce
PO Box 45
Palmer, AK 99645
Email: palmergardenandart@gmail.com or info@palmerchamber.org

NOTE: In order to meet deadlines with our media partners, applications must be received and confirmed no later than June 1st, 2021 in order to be included in all printed event advertising [including the event guidebook]. Applications received after the June 1st deadline will be considered on a first-come, first-served basis through July 2nd,
2021 [as space permits], however may not be listed in any print advertising. Vendors may still be listed in online/digital marketing. Receipt of an application does NOT guarantee Vendor a booth at the PMGAF. Notifications to Vendors of acceptance to the event will be
made no later than June 10th, 2021, if submitted by the June 1st deadline. Applications received after the June 1st deadline will be notified of acceptance within one week of submission. Applications will under no circumstances be accepted on the day of the event.

8. Booth Fee and Information [including Non-Profits]:

Booth spaces are 12’x12’.

Electricity is not provided. Booth reservations are non-transferable. Sharing a 12’x12’ booth space is permitted, but each vendor within the shared booth space must have an approved application. Multiple booth spaces may be requested, but cannot be guaranteed. Break down is no earlier than 6pm. Vendors commit to staying open for the entirety of Faire operating hours, or will be subject to rejection of future applications.

Booth fees begin at $85 if paid by March 15th.

After this date, booth fees will increase to $115 if paid by May 17th, and will increase to $145 for all submissions paid by the final registration deadline of June 28th. Registered 501(c)3 non-profit organizations that are conducting sales during the event will receive a 50% vendor fee discount, subject to
the registration fees listed above. Registered 501(c)3 non-profit organizations that are not conducting sales during the event and are only advertising their services or promoting their organization must register as a vendor but are not required to pay a vendor fee.

9. Parking:

All Vendors must park using street parking. Please do not park in the public library parking lot. This limit’s customer accessibility to the Faire. Public parking is available across the street at the Downtown Palmer Pavilion.

10. Booths, Displays, & Fire Extinguisher:

Canopies, protective coverings, display stands, tables, chairs, etc. are the responsibility of the Vendor. Vendors should come prepared for any inclement weather. Canopies and shelters must be weighted to withstand windy conditions. Food vendors must have a certified ABC fire extinguisher.

11. Sales & Taxes:

Vendors are responsible for licensing an appropriation of the Palmer sales tax [3%].

Wholesaling, clearance pricing, going out of business sales, or other pricing schemes deemed as deliberately unfair competitive practices are prohibited. Raffles are prohibited.

12. Special Interest Groups:

Groups/persons seeking to promote political expressions, social
commentary, or special interests are prohibited . Political booth entries will not be approved. Any vendor using explicit, demeaning, or otherwise controversial communication or advertising will not be permitted. The GPCC reserves the right to deny such applications or admission to the event.

13. Animals/Pets:

Vendors are prohibited from having animals or pets on the grounds, with the exception of service animals for the disabled.

14. Banned Substances:

Smoking is not allowed in the event area. The use or distribution of
alcohol, drugs, or any illegal substance is prohibited. The GPCC wants to provide a healthy and safe environment to its patrons, vendors, exhibitors, volunteers, and employees at the PMGAF. This policy will protect the public health by: decreasing the negative health impact of secondhand smoke, discouraging smoking and tobacco use around non-tobacco users [especially children], and by decreasing smoking-related litter and accidents caused by cigarettes. “Smoking” is here defined as burning, inhaling, or exhaling the smoke of any lighted or heated cigar, cigarette, pipe or plant material; or of any lighted or heated tobacco or plant product intended for inhalation, including hookah and marijuana, whether natural or synthetic, in any manner or in any form. “Smoking” also includes the use of an electronic smoking device, which creates an aerosol or vapor, in any manner or in any form, or the use of any oral smoking device for the purpose of circumventing the prohibition of smoking in this document. [updated 2/2020]

15. Hold Harmless Clause:

Vendor agrees to indemnify, defend, and hold harmless the Greater Palmer Chamber of Commerce and the City of Palmer, its officers, directors, volunteers, officials, employees, and agents from and against any liabilities, claims, suits, and causes of action of whatever nature or type which may arise or be connected in any way, directly or indirectly, with Vendor’s participation in the Palmer Midsummer Garden & Art Faire. This indemnification is absolute, personal to the Vendor, and is not limited by the insurance coverage which Vendor may have in place.